AI & Creative Integrity Policy

Policy ST-AI-001, Version 1.0
Responsible program: AthenaCLT+ Stream Team
Policy administrators: Stream Team Manager and Program Head
Review cycle: Annually or as needed
Status: Approved by the AthenaCLT+ Board of Directors

AthenaCLT+ is committed to fostering a supportive, inclusive, and collaborative community that celebrates human creativity, artistic expression, and the talents of its members.

As a community consisting of streamers, content creators, graphic designers, video editors, artists, writers, and other creative professionals, we recognize the importance of protecting and promoting authentic creative contributions.

AthenaCLT+ acknowledges that artificial intelligence (AI) is an evolving technology with legitimate applications in education, accessibility, research, productivity, and other areas. AthenaCLT+ is not an anti-AI organization.

However, we believe that generative AI should not replace the creativity, skills, and artistic contributions of the individuals within our community.

This policy establishes clear expectations regarding generative AI in official Stream Team promotional materials, creative submissions, and AthenaCLT+ Discord community spaces. Our goal is to encourage originality, promote collaboration, protect creative integrity, and ensure that our organization’s public-facing content reflects the talents of the creators we represent.

This policy applies to all AthenaCLT+ Stream Team members, including:

• Streamers and content creators
• Stream Team moderators
• Graphic designers and artists
• Video editors and promotional contributors
• Stream Team leadership
• Members creating or submitting content on behalf of the Stream Team

This policy governs content created for, submitted to, distributed through, or officially endorsed by AthenaCLT+ Stream Team channels and activities. Examples include official event promotions, Stream Team announcements, organizational graphics, promotional videos, social media campaigns, and creative submissions intended to represent AthenaCLT+.

Personal creative independence: Members retain the right to make their own decisions regarding AI use on their personal channels, independent projects, and private creative activities, provided those activities are not presented as official AthenaCLT+ content. Participation in the Stream Team does not automatically make a member’s independent content subject to this policy.

AthenaCLT+ supports the responsible and ethical use of technology. We recognize that AI tools may provide meaningful assistance with administrative work, accessibility, research, organization, and other non-creative functions.

However, as an organization centered on creators, we prioritize human-produced creative content. AthenaCLT+ does not encourage the use of generative AI to produce artwork, promotional videos, music, synthetic voice performances, or other creative media within official Stream Team activities and community spaces.

We believe that our members’ talents should be celebrated, developed, and supported through opportunities for original creation and collaboration. Our position is pro-creator, not anti-technology.

All promotional content created specifically for official AthenaCLT+ Stream Team use must be human-created. Members are expected to produce their own promotional materials or collaborate with other human creators when assistance is needed.

This requirement applies to:

• Official Stream Team promotional graphics and flyers
• Promotional videos and trailers
• Event advertisements and announcements
• Official social media promotional assets
• Team recruitment materials
• Original artwork created for AthenaCLT+ campaigns
• Stream Team-branded creative submissions

Members may not use generative AI to create or substantially replace original creative content in official Stream Team promotional materials. Examples of prohibited uses include:

• Generating artwork or illustrations through text-to-image AI tools.
• Generating promotional video footage through text-to-video AI tools.
• Using AI-generated music or synthetic voice performances in official promotional productions.
• Generating complete promotional designs through AI tools instead of creating them personally.
• Submitting AI-generated creative work as original, human-created content.
• Using AI to imitate another artist’s work, voice, likeness, or creative identity without authorization.

Manually editing or modifying AI-generated creative material does not automatically qualify it as human-created promotional content.

Members are encouraged to use professional and accessible creative software, including Canva, Adobe Photoshop, Premiere Pro, Illustrator, DaVinci Resolve, GIMP, Krita, and similar applications. The use of these applications is permitted when members are creating or editing content themselves.

Traditional editing functions, such as cropping, resizing, color correction, audio balancing, manual compositing, and timeline editing, are not prohibited. Members should be aware that some creative applications include generative AI features. The availability of those features does not override the requirements of this policy.

AthenaCLT+ Discord and Stream Team community spaces are intended to celebrate original creative expression, collaboration, and the work of human creators. For this reason, the Stream Team does not encourage the creation, promotion, or routine sharing of generative AI-produced artwork, videos, music, or other creative media within these spaces.

Members are encouraged to share their own work, support fellow creators, and engage in constructive conversations about artistic development.

Members should:

• Prioritize sharing original, human-created artwork and media.
• Avoid using AthenaCLT+ community spaces primarily to promote AI-generated creative content.
• Clearly disclose AI-generated creative content when sharing it in a permitted discussion or educational context.
• Respect the work and intellectual property of human creators.
• Engage respectfully in discussions concerning AI technology and creative ethics.

Incidental sharing or educational discussion of AI-generated media is not automatically considered a policy violation. Moderators may redirect, limit, or remove content when necessary to maintain channel purposes and established server rules. Any outright prohibition on posting AI-generated media must be established separately through approved Discord community rules.

AthenaCLT+ recognizes that not every application of AI involves replacing human creative work. The following uses are generally permitted, provided they comply with applicable privacy, security, and organizational requirements:

• Research and information gathering
• Administrative planning and organization
• Accessibility assistance
• Automated captioning and transcription
• Basic spelling and grammar assistance
• Technical troubleshooting and software assistance
• Educational exploration and AI literacy
• Non-generative editing and enhancement tools

AI-generated research and information should be independently verified before being used in official communications. Members must not submit confidential organizational information, private member data, or other sensitive information into unauthorized AI services. Permitted AI assistance does not override the requirement that official promotional creative content be human-created.

AthenaCLT+ recognizes that members possess different creative abilities, levels of experience, and access to software and equipment. Members are not expected to be professional graphic designers, editors, or artists.

When assistance is needed, members are encouraged to:

• Collaborate with fellow Stream Team members.
• Request guidance or feedback from leadership.
• Use approved templates and existing organizational resources.
• Learn new creative techniques and software.
• Seek support from experienced creators within the community.

Leadership should make reasonable efforts to provide guidance and accessible alternatives when members encounter barriers to creating promotional content. Members should not be pressured to purchase expensive software or equipment solely to comply with this policy.

Members are expected to respect the originality, ownership, and creative contributions of others. All content submitted for official AthenaCLT+ use must be created by the submitting member, created through authorized collaboration, or used with appropriate permission or licensing.

Members may not knowingly:

• Claim another creator’s work as their own.
• Misrepresent AI-generated creative work as entirely human-created.
• Use copyrighted or licensed materials without appropriate authorization.
• Impersonate another creator through synthetic media.
• Use another person’s image, voice, or likeness without appropriate authorization.

Members must also follow applicable platform rules and organizational branding requirements.

AthenaCLT+ recognizes that individuals may hold different perspectives regarding artificial intelligence and its role in creative industries. Members are expected to engage in respectful, constructive discussions about AI.

Disagreements regarding AI use do not justify harassment, bullying, public shaming, personal attacks, or discriminatory conduct. Members should address suspected policy violations through appropriate moderation or leadership channels rather than publicly confronting other members.

This policy is intended to promote creativity and ethical standards, not create hostility toward individuals who use AI technology.

Stream Team leadership is responsible for communicating this policy, reviewing official promotional submissions when necessary, and addressing potential violations. When concerns arise, leadership should consider the nature of the content, whether the violation was intentional, and whether the member has previously received guidance.

1. Initial Review: Leadership reviews the reported concern and allows the member an opportunity to explain.
2. Education and Guidance: The member receives clarification regarding the policy and applicable expectations.
3. Content Correction: Noncompliant materials may be returned for revision, replacement, or removal.
4. Documented Follow-Up: Repeated or deliberate violations may be documented and referred through established organizational procedures.
5. Further Action: Any restrictions, suspension, or removal from the Stream Team must be authorized under applicable AthenaCLT+ governance and membership procedures.

Enforcement should be consistent, proportional, and respectful. Members should have access to an appropriate process for requesting reconsideration of decisions affecting their participation.

The Stream Team Manager and Program Head are responsible for:

• Communicating the policy to members.
• Providing reasonable guidance regarding acceptable AI use.
• Encouraging human-created promotional content.
• Reviewing official creative submissions as needed.
• Maintaining appropriate records of policy acknowledgments.
• Referring unresolved or serious matters to authorized organizational leadership.
• Recommending policy updates when necessary.

Stream Team leadership may recommend revisions but may not independently change board-approved policy requirements without the appropriate authorization.

This policy is a Stream Team operating policy approved by the AthenaCLT+ Board of Directors.

Under this policy:

• The finalized policy will be distributed to all current Stream Team members.
• Members will be required to review and sign a policy acknowledgment.
• New members will receive the policy during onboarding.
• Signed acknowledgments will be maintained in an appropriately secured organizational recordkeeping system.
• The policy will be reviewed annually or when significant changes in technology or organizational requirements warrant review.

Any material changes to this policy must follow the organization’s applicable approval procedures.